Venture Café’s Privacy Policy

Last updated: April 30th, 2024

  1. About this Privacy Policy
  2. About us
  3. Personal data collection
  4. Legal basis for processing personal data
  5. Personal data sharing
  6. International data transfers
  7. Personal data security
  8. Data retention
  9. Your rights
  10. Updates to this Privacy Policy
  11. How to contact us

1. About this Privacy Policy

CIC Venture Cafe Global Institute, Inc. (“VCGI“) and Venture Café Community respect your right to privacy. This Privacy Policy explains who we are, how we collect, share, and use personal data about you, and how you can exercise your privacy rights. 

This Privacy Policy applies to when we collect and use the personal data that you provide when you use any of our services – when you create an account with us and attend a Venture Café Community      event, sign-up for a newsletter, make a donation or use our websites. It also explains how we may use cookies and similar technologies.

If you have any questions or concerns about our use of your personal data, then please contact us using the contact details provided at the bottom of this Privacy Policy. 

2. About us

What is VCGI? VCGI is a public benefit corporation that supports and operates a global network of Venture Cafés. Headquartered in the United States, our global mission is connecting innovators to make things happen. VCGI provides support in key areas including staff training, knowledge sharing, fundraising, shared systems and services, intellectual property, and guides expansion to new sites.

What is the Venture Café Network? Venture Café’s mission is to connect innovators to make things happen. Founded in 2009, the Venture Café Network is a global movement of organizations that offer high-touch programming, spaces, storytelling, and broad innovation engagement. Each Venture Café offers three core programs, coupled with localized programming and support to serve the unique needs of their community.

When we say “we” we refer to VCGI or one of the Venture Cafés within the Venture Café Network. A list of our current Venture Café network is available here. Please note, this Privacy Policy applies to situations where the controller of your personal data is:

  • the relevant legal entity listed in section 11 – when you attend a Venture Café Community event,
  • VCGI – in all other situation, in particular when you create an account with us, sign-up for a newsletter and when you visit one of our websites.

For more information about VCGI and the Venture Café Network, please see the “About Us” section of our Website at https://venturecafeglobal.org/about/.

3. Personal data collection

We may collect and use your personal data in different situations and for different reasons. Some of these data you provide to us voluntarily and some collect automatically. We describe it in detail below.

3.1 When you create an account with us or attend a Venture Café Network event

If you decide to create an account with us or attend a Venture Café Network event (either live or online), we will ask you to provide certain personal data. Some of it is optional, but there are cases in which we cannot provide our services to you without it. We will let you know when a particular information is mandatory. Please, be mindful that the personal data you provide as part of your profile on our website may be visible to the general public. 

  • We collect your name and e-mail address to create an account for you, to register you as an attendee at one of our local Venture Café events, print out a name tag for your use at our events, send you a welcome email, and provide ongoing communications about Venture Café, relevant upcoming events, reminders, and invitations, (if you so choose,).
  • To understand who attends our events in order to tailor our events to our community’s needs we collect demographic information such as gender, location, and original location (postal codes), birth year, ethnicity, background, organization (company name), business characteristics, role and title, LinkedIn profile, interest areas, attendance, bio or the description that you provide. We may also collect dietary requirements if required for catering purposes. This information may include sensitive personal data such as your racial or ethnic background, if you choose to provide us with such information (sharing this data is optional).
  • We collect photographs, quotes and testimonials to promote, showcase, and publicize the work of the Venture Cafés and our attendees. This data may be used on our websites, during conferences, in event promotional materials or proposals, in impact reports and any in other materials that may help to popularize Venture Cafés work.
  • We occasionally collect feedback data about programs and services to improve our offerings and ensure we’re providing the best quality content through our programs and services.
  • When you are one of our speakers, we will store your presentation to allow you to share your knowledge with other members. We may also record your session, including your image and the materials that you use,  to present it in the future.
  • We may also use your camera to scan the QR-code when you join an event, but we will not use or send any data beyond this QR-code.

 

3.2 When you sign-up for our community updates (newsletter)

We will process your name and e-mail address if you decide to sign-up for your community updates. We will use such data to send you electronic communication about our events and other news related to the VCGI community and refer to you in it by name. 

3.3 When you donate to us or join our Venturer program

When you decide to make a donation to our benefit or join our Venturer program[link], to facilitate the transaction we will (through our processor – Stripe[https://stripe.com/en-pl/]) process your payment account details, bank account details, billing/shipping address, name, date/time/amount of transaction, device ID, email address, IP address/location, order ID, payment card details, tax ID/status, unique customer identifier, identity information including government issued documents (e.g., national IDs, driver’s licenses and passports). We will not be able to see most of these data and in some cases, Stripe will act as an independent controller in relation to your data. Please see their privacy policy[https://stripe.com/en-pl/privacy] to understand more. 

3.4 When you visit our website

When you visit our website, we may collect certain information automatically from your device.  In some countries, including countries in the European Economic Area, this information may be considered personal data under applicable data protection laws.

Specifically, the information we collect automatically may include data like your IP address, device type, unique identifiers, browser-type, broad geographic location (e.g. country or city-level location) and other technical information.  We may also collect information about how your device has interacted with our website, including the pages accessed and links clicked.

Collecting this information enables us to better understand the visitors who come to our website, where they come from, and what content on our website is of interest to them.  We use this information for our internal analytics purposes and to improve the quality and relevance of our website to our visitors.

Some of this information may be collected using cookies and similar tracking technology, as explained further under the heading “Cookies and similar tracking technology” below.

In addition, should you choose to comment on our blogs, chats, posts, or discussion boards, please note that the content of that comment and the name under which you posted that comment will be available to view by members of the public who visit our website. We therefore recommend that you do not post anything which you do not wish to be made publicly available.

3.5 Cookies and similar tracking technologies
3.5.1 What are cookies?

Cookies are small data files that are placed on your computer or mobile device when you visit a website.  Cookies are widely used by website owners in order to make their websites work, or to work more efficiently, as well as to provide reporting information.

Cookies set by the website owner are called “first party cookies”.  Cookies set by parties other than the website owner are called “third party cookies”. Third party cookies enable third party features or functionality to be provided on or through the website (e.g. like advertising, interactive content and analytics).  The parties that set these third-party cookies can recognize your computer both when it visits the website in question and also when it visits certain other websites.

3.5.2 Why do we use cookies?

We use first party and third-party cookies for several reasons. Some cookies are required for technical reasons in order for our websites to operate, and we refer to these as “essential” or “strictly necessary” cookies. Other cookies also enable us to track and target the interests of our users to enhance the experience on our websites.  Third parties serve cookies through our websites for advertising, analytics, and other purposes. This is described in more detail below.

The specific types of first- and third-party cookies served through our websites and the purposes they perform are described below (please note that the specific cookies served may vary depending on the specific website you visit):

Type of cookies  Who serves them How to refuse
Essential website cookies: These cookies are strictly necessary to provide you with services available through our websites and to use some of its features, such as access to secure areas. VCGI or one of
the Venture Cafés within the Venture Café Network
Because these cookies are strictly necessary to deliver the websites to you, you cannot refuse them. You can block or delete them by changing your browser settings however, as described below under the heading “How can I control cookies?”
Analytics and customization cookies:These cookies collect information that is used either in aggregate form to help us understand how our websites are being used or how effective are marketing campaigns are, or to help us customize our websites for you. Google Analytics,Facebook Pixel,

Hotjar

To refuse these cookies, please follow the instructions below under the heading “How can I control cookies? 
Social networking cookies: These cookies are used to enable you to share pages and content that you find interesting on our websites through third party social networking and other websites.  These cookies may also be used for advertising purposes too. Gravatar To refuse these cookies, please follow the instructions below under the heading “How can I control cookies?” 
Google Tag Manager:Google Tag Manager is a tool that can be used to deploy various tracking tags on a website. It is not a cookie itself, but some of the tags may involve the use of cookies for tracking and analytics purposes. Google Tag Manager To refuse these cookies, please follow the instructions below under the heading “How can I control cookies?” 
3.5.3 How can I control cookies?

You have the right to decide whether to accept or reject cookies.  You can exercise your cookie preferences by clicking on the appropriate opt-out links provided in the cookie table above.

You can set or amend your web browser controls to accept or refuse cookies. If you choose to reject cookies, you may still use our website though your access to some functionality and areas of our website may be restricted.  As the means by which you can refuse cookies through your web browser controls vary from browser-to-browser, you should visit your browser’s help menu for more information.

In addition, most advertising networks offer you a way to opt out of targeted advertising. If you would like to find out more information, please visit http://www.aboutads.info/choices/ or http://www.youronlinechoices.com.

4. Legal basis for processing personal data

When you create an account with us or attend our event you accept our Terms and Conditions. This is a contract between us which sets out the rules under which we will provide you with our services.  In most of the cases we will process your personal data because it is necessary for the performance of this agreement between us.

In some other cases we may process your personal data based on your separate consent (there will be a checkbox explaining that). Sometimes we may also process your personal data when the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms or if we have a legal obligation to collect personal data from you or may otherwise need the personal data to protect your vital interests or those of another person (for example, if an attendee needs medical assistance at an event, we may need to provide their details to a medic).

Also please note, that we do not do any profiling on your personal data that would lead to automated decision-making.

If you have questions about or need further information concerning the legal basis on which we collect and use your personal data, please contact us using the contact details provided under the “How to contact us” heading below.

5.  Personal data sharing

We may disclose your personal data to the following categories of recipients:

  • to your local Venture Café where you have signed up and attend events (applies when VCGI is the controller of your personal data); if you attend Venture Café events at additional locations (beyond your local site), your personal data will also be shared with these locations;
  • to other Venture Cafés within the Venture Café Network and Venture Café License Holders (which are Science Center Philadelphia, CEI, Tec de Monterrey) so they can communicate with you about events they organize and tell you about opportunities they think may interest you. A list of our current Venture Café network is available here and license holders are listed on the local café sites if applicable;
  • to our data processors who process some of your personal data on our behalf to provide the services for you;
  • to CIC group of companies of which VCGI is an affiliate
  • to our partners who may, in some cases, assume control over your personal data, such as:
  •                     to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person;
  • to any other person with your consent to the disclosure.

6. International data transfers

Your personal data may be transferred to, and processed in, countries other than the country in which you are resident.  These countries may have data protection laws that are different to the laws of your country (and, in some cases, may not be as protective).

Specifically, our servers are located in the United States, and our Venture Café network and third-party service providers and partners operate around the world.  This means that when we collect your personal data, we may process it in any of these countries.

However, we have taken appropriate safeguards to require that your personal data will remain protected in accordance with this Privacy Policy. These include, where appropriate, implementing the European Commission’s Standard Contractual Clauses for transfers of personal data between our Venture Café Network.

7. Personal data security

We are dedicated to ensuring the security of your personal data and work diligently to adopt a proactive approach in protecting all the data that we process. We use appropriate technical and organizational measures to protect the personal data that we collect and process about you. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal data. Our team regularly updates and improves these measures to stay ahead of potential risks.

8. Data retention

We retain personal data we collect from you as long as we need it to provide our services to you and to perform the agreement between us. In some cases, we may also keep your personal data if we have a legal obligation to do so (for example to comply with applicable legal, tax or accounting requirements). In case you engaged in a discussion while participating in one of our events online, your comments may be stored as long as we store the presentation which you have commented on.

When we no longer have a specific, lawful purpose to process your personal data we will either delete or anonymize it or, if this is not possible (for example, because your personal data has been stored in backup archives), then we will securely store your personal data and isolate it from any further processing until deletion is possible. You may also ask us to delete your personal data as described in “Your rights” section.

9. Your rights

You have the following rights in relation to your personal data:

  • You have a right to be informed about how we process your personal data. If you have any questions in this regard that are not addressed in this Privacy Policy, do not hesitate to contact us in the way described below.
  • You can access or request a full copy of your personal data that we process.
  • You can correct or update your personal data if you believe any of it is incorrect.
  • You can ask us to delete all your personal data (the “right to be forgotten”). 
  • You can object to processing of your personal data which we process in our legitimate interest or in other people’s legitimate interest or ask us to restrict processing of your personal data if you believe we use more data than it is necessary.  
  • You can request portability of your personal data which means transferring your data to a third party.
  • If we have collected and processed your personal data with your consent, then you can withdraw your consent at any time.  Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal data conducted in reliance on lawful processing grounds other than consent.
  • You have the right to opt-out of marketing communications we send you at any time.  You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you. To opt-out of other forms of marketing (such as postal marketing or telemarketing), then please contact us using the contact details provided below.
  • You have the right to complain to a data protection authority about our collection and use of your personal data.

Please note, that you can exercise all these rights by contacting us using the contact details provided under the “How to contact us” heading below. We respond to all requests we receive from individuals wishing to exercise their rights in accordance with applicable data protection laws. Our privacy policy may include limitations on data subject rights when necessary to fulfill legal obligations or protect essential interests. These limitations will be applied in accordance with applicable laws and regulations, and we are committed to ensuring transparency and accountability in our processing practices.

10. Updates to this Privacy Policy

We may update this Privacy Policy from time to time in response to new legal, technical or business developments. When we update our Privacy Policy, we will take appropriate measures to inform you, consistent with the significance of the changes we make.  You can see when this Privacy Policy was last updated by checking the “last updated” date displayed at the top of this Privacy Policy.

11. How to contact us

We have adopted a common way to contact us whenever you have any questions or concerns about our use of your personal data. You can contact us by mail directed to the following address: CIC Venture Cafe Global Institute, Inc., 1 Broadway – 14th Floor, Cambridge, Massachusetts, 02142 or by e-mail: privacy@venturecafeglobal.org.

If possible, please contact us by e-mail at the above-mentioned e-mail address. If you wish to contact one of the Venture Cafés within the Venture Café Network directly, please use the following contact details:

Venture Café  Run  by
Venture Café Cambridge CIC Innovation Services LLC
1 Broadway 14th Floor, Cambridge, MA 02142, USA
Venture Café St. Louis CIC Innovation Services LLC
1 Broadway 14th Floor, Cambridge, MA 02142, USA
Venture Café Rotterdam CIC NL Operations B.V.,
Stationsplein 45, Unit 4.002, 3013AK Rotterdam, Netherlands
Venture Café Miami CIC Innovation Services LLC
1 Broadway 14th Floor, Cambridge, MA 02142, USA
Venture Café Tokyo Venture Café Tokyo (VCT), 15F Toranomon Hills Business Tower, 1-17-1 Toranomon, Minatoku, Tokyo 105-6415, Japan
Venture Café Philadelphia University City Science Center
3675 Market Street Floor 3, Philadelphia, PA 19104, USA
Venture Café Warsaw Venture Café Warsaw Foundation
Chmielna 73, 00-801, Warsaw, Poland
Venture Café Providence CIC Innovation Services LLC
1 Broadway 14th Floor, Cambridge, MA 02142, USA
Venture Café Phoenix The Center for Entrepreneurial Innovation
850 N 5th St, Phoenix, AZ 85004, USA
Venture Café Monterrey Tec de Monterrey, Centro de Estudios para el Desarrollo Sostenible, Av. Junco de la Vega piso 12, Tecnológico, 64810 Monterrey, N.L., México
Venture Café Fukuoka CIC Japan, 1 Chome-17-1 Toranomon, Minato City, Tokyo 105-6415, Japan